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Exhibitor Rules and Regulations

Exhibitor Rules and Regulations


Who may exhibit - The Event is intended for those agencies, practices, organizations, and companies that are related to the pharmacist profession. SCSHP reserves, in its sole discretion, the right to determine the eligibility of any applicant as an exhibitor. Written confirmation will be sent to Exhibitor upon receipt of the completed application and payment.

 

Assigning exhibit space - The locations are assigned on a first-come, first served basis. SCSHP reserves the right to change location assignment at any time, as it may in its sole discretion deem necessary.

 

Cancellation by Exhibitor - All cancellation requests must be submitted in writing to SCSHP. Cancellation received thirty (30) calendar days or more prior to the Event will incur a $350 cancellation fee. Cancellations received less than thirty (30) calendar days prior to the Event will receive no refund.
Cancellation or relocation by SCSHP - If SCSHP fails to hold the Event as currently scheduled, relocates the Event site to another location, or fails to furnish Exhibitor exhibit space as stated herein, it shall refund to Exhibitor the full price of registration paid by Exhibitor in full settlement of any loss or damage suffered or claimed by Exhibitor.

 

Exhibit standards - Each Exhibitor is entitled to a reasonable sightline from the aisle regardless of the size of the exhibit. Exhibits must conform to the size of the space and must be of such character or arrangement so as not to obstruct the view or interfere with the exhibits of others. All demonstrations and exhibits must be confined to the contracted space. Questionable exhibits shall be modified at the request of SCSHP staff. Exhibitors shall not deface or harm the property on which the exhibits are housed. The fastening of materials to venue furniture, drapery, walls, ceilings, floors, carpeting, or columns is expressly prohibited.

 

Use of space - No sharing, subletting, or assignment of space is permitted. SCSHP shall have the right to prohibit any exhibit or part of an exhibit that, in its opinion, is not suitable to or in keeping with the character or purpose of the Event. Exhibits shall not be unduly noisy, glaring or otherwise objectionable. Audiovisual and other sound effects will be permitted only where and when they do not interfere with activities in adjacent spaces. Exhibitor shall maintain its exhibit in good order at its own expense. As a provider of continuing education, SCSHP must ensure the separation of educational activities from promotional activities. Continuing education is for scientific and educational purposes only and will not promote any products or services, directly or indirectly. No other payment shall be given to the director of the activity, planning committee members, teachers or authors, joint sponsor, or any others involved with the supported activity. Social events or meals at CE activities cannot compete with or take precedence over the educational events. Arrangements for commercial exhibits or advertisements cannot influence planning or interfere with the presentation, nor can they be a condition of the provision of commercial support for CE activities. Product promotion material or product specific advertisement of any type is prohibited in or during CE activities. The juxtaposition of editorial and advertising material on the products or subjects must be avoided. Live (staffed exhibits, presentations) or enduring (printed or electronic advertisements) promotional activities must be kept separate from CE. Promotional material cannot be displayed or distributed in the educational space immediately before, during or after a CE activity. Exhibitors may not engage in sales or promotional activities while in the space or place of the CE activity. Exhibitors shall comply with any municipal, state and federal laws, rules and regulations applicable to them. Exhibitors are encouraged to verify helium balloon usage with the facility and will be held accountable for any charges resulting from their use. Unless agreed upon prior to the Event, Exhibitor shall limit the number of personnel working concurrently to two (2) per space. Exhibitor personnel are prohibited from working in aisles or other public area.

 

Security - Exhibitors will be responsible for the security of their own property. 
Contests, prizes, or lotteries - SCSHP encourages supplying giveaways during events. It is Exhibitor’s responsibility to notify winners following the Event.

 

Exhibitor services - All costs for shipping, cartage, and handling are to be borne by Exhibitor. SCSHP will supply one (1) skirted table and two (2) chairs; all other services required must be ordered directly from the facility or their approved contractor. Any and all charges for services levied by the facility or subcontractors are the responsibility of Exhibitor. SCSHP is not responsible for payment for any services connected with Exhibitor requests and has no authority over any service charges, rental fees, set-up fees, labor contracts, etc., that are requested by any venue.

 

Marketing for the Event - Exhibitor grants SCSHP the right to display Exhibitor’s name and logo in press releases, Event signage, websites, and other publicity for the Event. 

 

Liability, insurance, and waiver of subrogation - SCSHP, its staff, directors, volunteers, service contractors, nor the facility shall be held responsible for the safety of exhibits against fire, theft, or property damage, or for accidents to Exhibitors or their employees from any cause prior to, during, or subsequent to the period covered by this Agreement. Exhibitor agrees to assume sole responsibility and liability for any and all damages and injuries arising out of, resulting from or in any manner connected with its exhibit (including installation and dismantling) that may be suffered by: (a) Exhibitor and its employees and representatives, (b) other exhibitors and their employees or representatives, (c) Event participants, guests or visitors, (d) the venue and the owners, employees and representatives thereof  (e) any other persons lawfully on or about the Event premises. Exhibitor further agrees to obtain, maintain and pay for general insurance coverage in amounts sufficient to insure against liability assumed pursuant to the provisions of this section. Exhibitor waives the right of subrogation by its insurance carrier(s) to recover losses sustained under Exhibitor’s insurance for real and personal property.

 

Force Majeure - SCSHP shall not be liable for failure to deliver exhibit space to an Exhibitor as
contracted for herein due to causes beyond SCSHP’s control, including, without limitation, acts of God, war or public enemies, labor disputes, equipment malfunctions, computer downtime, material or component shortages, supplier failures, embargoes, earthquakes or other natural disaster, rationing, acts of local, state or national governments or public agencies, utility or communication failures or delays, fire, flood, epidemics, riots and strikes. In such event, SCSHP will reimburse fees paid hereunder, less expenses incurred by SCSHP including advertising, administration and related expenses. Participants, guests or visitors, the venue and the owners, employees and representatives thereof, any other persons lawfully on or about the Event premises. Exhibitor further agrees to obtain, maintain and pay for general insurance coverage in amounts sufficient to insure against liability assumed pursuant to the provisions of this section. Exhibitor waives the right of subrogation by its insurance carrier(s) to recover losses sustained under Exhibitor’s insurance for real and personal property.

Indemnification - Exhibitor agrees to indemnify and hold harmless SCSHP, its members, directors, officers, employees, agents, affiliates, successors and assigns, from and against any and all liabilities, obligations, losses, damages, penalties, actions, judgments, suits, costs, expenses, including reasonable attorneys’ fees or disbursements of any kind or nature whatsoever, which may be imposed on, incurred by, or asserted against SCSHP in any way relating to or arising out of this Agreement and/or Exhibitor’s use of exhibit spaces at the Event.
Music and amplification - Due to U.S. Copyright Laws, ASCAP, and BMI licensing requirements, no copyrighted music, live or recorded, will be permitted in the exhibit area unless Exhibitor has purchased the appropriate license.

 

Hospitality functions - Scheduling of private functions must be coordinated directly with SCSHP. There shall not be any Exhibitor entertainment, meetings, and/or any other activities aimed at convention attendees scheduled during exhibit hours or during sessions without prior written approval from SCSHP.

 

Violations - In the event of violation of this Agreement, SCSHP may evict Exhibitor from the exhibit space and/or have exhibit materials removed. No fees will be returned to Exhibitor and Exhibitor shall be liable to SCSHP for the costs associated with such eviction.

 

Matters not covered - SCSHP reserves the right to rule on all matters pertaining to the Event, whether expressly mentioned or not, and Exhibitor, by completing the application process, agrees that all rulings shall be binding upon both Exhibitor and SCSHP.


Governing Law, Venue, and Attorneys’ Fees - This Agreement will be governed by and construed in accordance with the internal substantive laws of the State of South Carolina, which are intended to supersede any choice of laws rules, which might require the application of the laws of another jurisdiction. Both Exhibitor and SCSHP consent to the jurisdiction of the courts of South Carolina, whether federal, state or local, with respect to actions brought to enforce or interpret this Agreement. Venue for all actions shall be in South Carolina. The prevailing party in any legal or equitable action shall be entitled to an award of its reasonable attorneys' fees and costs.

 

Waiver - Either Exhibitor or SCSHP may at any time waive compliance by the other with any covenant or condition contained in this Agreement, but only by written instrument signed by the party waiving such compliance. No waiver of any provision of this Agreement shall be deemed to be, or shall constitute, a waiver of any other provision hereof, nor shall such waiver constitute a waiver in any other instance.

 

Entire Agreement; Amendment; Order of Precedence; Severability - This Agreement is the entire agreement between SCSHP and Exhibitor with respect to its subject matter, and supersedes all prior oral and written understandings, communications, or agreements between SCSHP and Exhibitor. No amendment to or modification of this Agreement, in whole or in part, will be valid or binding unless it is in writing and executed by authorized representatives of both SCSHP and Exhibitor. In the event that the terms of a separate agreement conflict with the terms of this Agreement, the terms of this Agreement shall control. If any provision of this Agreement is void or unenforceable, the remainder of this Agreement will remain in full force and will not be terminated.

 
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